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How to handle historic deposits using the Arthur Live Bank Feed

This article looks at how to deal with deposits that were received and registered before your conversion date for the bank feed. This article is for new clients who do not currently have any deposit transactions within each tenancy.

  1. Raise the Registered Deposit Charge in Arthur

Locate the relevant tenancy in Arthur, select ‘Add Transaction’ and populate the screen as follows. Within Amount Net, enter your deposit amount.

It is our best practice to initially add all historic charges, then we will pay them off in the next stage

  1. Historically Pay off the Transaction

These transactions were received and registered before you started using the bank feed, therefore you will need to pay off these transactions a different way. Select Tenant Invoices within Financials

Using the filters on the left hand side select, select + on Transaction Type

From here, you will have a list of your historic deposits, and you can tick them all and select Pay off

In this screen, you will…

  • Select ‘Individual Payments’
  • Within Due Date, enter the date in which you registered the deposit (this should be before your conversion date)
  • Within Bank, select …
    • If your deposits are held in a custodial scheme: the dummy custodial scheme account set-up in ….
    • If your deposits are held in an Insured Scheme: the account in which the deposit is held

This provides you with them most efficient method to log your historic deposits as paid on the system.

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